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Transform the Service Experience through Responsiveness

customer service expertIn this blog, we will consider what we can do to transform the service experience by demonstrating our responsiveness.  Responsiveness shows our competence and this creates Assurance. Responsiveness shows that we are Reliable and demonstrates that we have Empathy for our customers.

Recall that the name RATER[1] is an acronym with each letter representing the first letter of one of the five key dimensions of service quality.  They are:

R eliability: Our ability to provide what is promised, dependably and accurately

A ssurance: Our knowledge and courtesy, and our ability to convey trust and confidence

T angibles:  Our physical facilities and equipment, and our appearance

E mpathy:    The degree of caring and individual attention we provide to customers

Responsiveness:  Our willingness to help customers and provide prompt service

To demonstrate responsiveness, consider what your team can do to demonstrate responsiveness through every customer touch point.  For example, does everyone on your team know that responsiveness means being accessible?  Do they understand the importance of getting back to the customer in a reasonable amount of time?  Are they aware of what accounts for “reasonable” when getting back to customers, colleagues and suppliers?

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Transform the Service Experience through Empathy

customer service expertIn my last post on the five key dimensions of service quality, we considered what we can do to transform the service experience through the tangible aspects of the service we provide. Here we consider what we can do to transform the service experience by clearly communicating to our customers that we care about them.  Our customers will have little regard for us until they know that we have empathy.

Recall that the name RATER is an acronym with each letter representing the first letter of one of the five key dimensions of service quality.  They are:

R eliability: Our ability to provide what is promised, dependably and accurately

A ssurance: Our knowledge and courtesy, and our ability to convey trust and confidence

T angibles:  Our physical facilities and equipment, and our appearance

E mpathy: The degree of caring and individual attention we provide to customers

R esponsiveness: Our willingness to help customers and provide prompt service

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Transform the Service Experience through Tangibles

Transforming the service experience with tangiblesIn my previous blog in this series, we discussed how to transform the service experience through ‘assurance’. In this blog post, we will consider what we can do to transform the service experience through the tangible aspects of the service we provide.  Our customers will make judgments about the quality of our work and the competence of our technicians based on tangible clues that they can see.

Recall that the name RATER[1] is an acronym with each letter representing the first letter of one of the five key dimensions of service quality.  They are:

R eliability: Our ability to provide what is promised, dependably and accurately

A ssurance: Our knowledge and courtesy, and our ability to convey trust and confidence

T angibles:  Our physical facilities and equipment, and our appearance

E mpathy:    The degree of caring and individual attention we provide to customers

R esponsiveness:     Our willingness to help customers and provide prompt service

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CMCEF Webinar Series – Part 3 Maintaining the Service Experience

CMCEF LOGO The next and final webinar in the CMCEF Webinar Series is called Maintaining the Service Experience and will take place on Tuesday, February 26th, 2013.   On February 12th, 2013, I presented the second webinar in the Transforming the Service Experience series hosted by the Canadian Mechanical Contractors Education Foundation.  The Webinar was called Creating the Service Experience. In the webinar, we considered the five key hurdles to successfully engaging our technicians in activities to transform the service experience resulting in more revenues and higher customer satisfaction and retention.  The hurdles that can prevent our technicians from doing what we would like them to do are:

  1. Knowledge:  We must clearly define our expectations of what we want our technicians to do.  Often we assume that our technicians know what is expected and overlook the importance of this step.
  2. Skills:  We must ensure that our technicians have the skills to act in the manner we ask of them.  Engaging in proactive discussions with customers may be uncomfortable for some of our technicians and they may lack the skills to do so effectively.
  3. Perception:  We must ensure that our technicians understand why we ask them to act as we do.  Speaking to customers about our services and capabilities may be perceived as a sales task by our technicians.  They need to understand that helping our customers operate their facilities more effectively is a service, not a sale.
  4. Tools and processes:  We must make certain that the technicians have the tools and are supported by our processes to do what we want them to.  When our processes do not support our technician’s efforts, they will perceive that what we are asking is not that important and quickly lose heart.
  5. Motivation:  To get our technicians to enthusiastically embrace a proactive service approach, they must want to do it.  Otherwise, at best they will simply go through the motions or, at worst, not act in the manner we would like them to at all.

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Transform the Service Experience through Assurance

customer service assurance In the last blog post, we discussed transforming the service experience through reliability. Let us now consider what we can do to transform the service experience by creating the feeling of assurance in our customer’s mind.  That is, helping them, as they reflect on our service, say to themselves “That’s why I do business with you!”

As we know, the name RATER[1] is an acronym with each letter representing the first letter of one of the five key dimensions of service quality.  They are:

Reliability: Our ability to provide what is promised, dependably and accurately

Assurance: Our knowledge and courtesy, and our ability to convey trust and confidence

Tangibles: Our physical facilities and equipment, and our appearance

Empathy: The degree of caring and individual attention we provide to customers

Responsiveness: Our willingness to help customers and provide prompt service

To help our customers experience each of these dimensions when working with us, we need to ensure that our employees act in ways that allow our customers to experience these dimensions.  Today we will look at creating Assurance for the customer.

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Creating the Service Experience Part 2 – CMCEF Webinar Series

CMCEF LOGO I am pleased to share information about the next webinar in the CMCEF Webinar Series  Transforming the Service Experience called Creating the Service Experience which will take place Tuesday, February 12th, 2013.   This webinar will examine the challenges of transforming the service experience and discuss how these challenges can be addressed to ensure success.  At the end of this seminar, participants will understand the challenges they will likely have to confront when transforming their own service experience and can use this information to create a plan to address them within their own firms. I hope you can attend!

This follows the first in the webinar series that took place on Tuesday, January 29th, 2013, where I presented on Defining the Service Experience.  We focused on the five key steps that technicians can take to transform the service experience that you create for your customers.  The five key steps our technicians can take are:

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Transform the Service Experience through Reliability

Transforming the Service ExperienceIn a previous blog post, Transforming the Service Experience – 5 Dimensions of Service Quality, we introduced the RATER Model[1] of customer service as a tool to help us transform the service experience into one that is valued by our customers and creates a sustainable competitive advantage.  The model represents the five key dimensions of service quality and provides service providers with a template for defining and creating their unique and valued service experience.  Today we will consider how a service company can define the dimension “Reliability”.

As you may recall, the name RATER is an acronym with each letter representing the first letter of one of the five dimensions.  They are:

R eliability: Our ability to provide what is promised, dependably and accurately,

A ssurance: Our knowledge and courtesy, and our ability to convey trust and confidence,

T angibles:  Our physical facilities and equipment, and our appearance,

E mpathy:  The degree of caring and individual attention we provide to customers,

R esponsiveness:  Our willingness to help customers and provide prompt service.

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CMCEF Webinar Series

CMCEF LOGO I am delighted to let you know about a webinar series that I am presenting in conjunction with the Canadian Mechanical Contractors Education Foundation (CMCEF) that I thought would be of interest to you.  The series is called Transforming the Service Experience.  The webinars are intended to help service companies in today’s highly competitive service environment create a highly valued service experience that distinguishes them from their competitors through the activities of their field service team.

The Transforming the Service Experience Series is comprised of three webinars as follows:

Tuesday, January 29th: Defining the Service Experience

Tuesday, February 12th: Creating the Service Experience

Tuesday, February 26th: Maintaining the Service Experience

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Transforming the Service Experience – 5 Dimensions of Service Quality

Jim Baston - customer service expertIf you want to transform the service experience you create for your customers to one that is valued and enables you to stand out from your competitors, then this will be of interest to you.  In this blog we are going to look at the 5 dimensions of service quality and examine how you can use them to define exactly the service experience you want to deliver.

In 1990, professors from Texas A&M University identified the dimensions of exceptional customer service in their book Delivering Quality Service[1]. They found that there were critical dimensions that defined service quality and from their work emerged a customer service model called RATER, which focused on five. Their research indicated that a service firm that can deliver on all five dimensions contained in the model can create an exceptional service experience.

The name RATER is an acronym with each letter representing the first letter of one of the five dimensions.  They are:

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Increase Revenues Generated by Your Service Techs

Do you want to increase Revenues Generated by your Techs?  Tell them to Stop Selling (and Start Serving)!

Our field service technicians represent a huge opportunity to generate revenues. They have a special relationship with our customers based on a high level of trust. Through that relationship, they have gained a unique understanding of our customers’ goals. They have a practical understanding of the latest in technology and they know our company’s capabilities. Who better than them to recognize and explore opportunities for your company to add more value through more services?

Despite this truth, we have found that most service firms are not fully capitalizing on the unique relationships that their service people have. This is unfortunate for both the service firm and the customer. When we do not fully leverage the special relationships that our service technicians have, we are missing a tremendous opportunity to grow our business, reduce competition and increase customer satisfaction levels. But there is more to it than that. The customer is being denied the opportunity to run their plant or facility better. The customer is not benefiting fully from the knowledge and expertise of our service technicians.

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